Job Description
AP Subject Matter Expert
Bengaluru, India
JR6147425
Why Rolls-Royce?
At Rolls-Royce, we pioneer the power that matters to our customers, to society and to the planet. We’re a leading global player in the defence aero engine market. From combat to transport, trainers to helicopters, we provide 16,000 military engines and pioneering service solutions to 160 customers in 103 countries. To ensure we continue to be pioneers of our industry, Rolls-Royce has a team of over 16,500 engineers around the globe. They include everyone from world experts in their field to those who manage hundreds of people and millions of pounds worth of investments.
Reports To: AP team leader
Summary
The Accounts Payable Senior Analyst will be responsible for the resolution of invoice processing and related queries within the RR GBS Accounts Payable function. The role ensures both transactional efficiency and compliance with internal controls, tax regulations, and global finance policies.
Role Description:
The AP Senior Analyst owns the invoice processing and resolution of all the queries raised, ensuring that all financial transactions are processed accurately, efficiently, and in compliance with company policies and accounting standards. The role involves collaborating with internal and external stakeholders to facilitate smooth operational workflows and contribute to the overall effectiveness of the finance function, acting as a first point of escalation for any AP related queries.
Key Duties & Responsibilities:
1. Invoice Processing & Posting
- Robust understand the vendor invoice cycle, being able to handle and escalate to the right stakeholder complex items (e.g. lease invoices, consignment stock, retro-posting, self-billing, Good Receipt Not Invoiced - GRNI).
- Manage the communication with both internal and external stakeholders for any matter related to the AP processes and issues (e.g. procurement, auditors etc).
- Ensures timely and accurate posting credit notes, manual / special payments request in SAP, in compliance with accounting standards, basic tax rules, payment block requirements, and company policies.
2. Payments Request
- Processing, execute and manage any special payment requests for urgent payments as the need arises. Act as back up and cover for scheduled payments.
3. Query Management & Issue Resolution
- Responsible for resolution, timely updates, documentation, and closure of internal queries (invoices / payments) raised in ServiceNow and external queries received via email in line with SLA requirements
- Act as escalation point and drive resolution for any query relating to Purchase Orders (POs), liaising with procurement, vendors, and business stakeholders when required.
- Lead the review and reconciliation of vendor debit balances and aged creditors reports, ensuring accuracy and timely resolution in line with financial reporting requirements.
- Manage any ad-hoc AP related task (Power-Engineering invoice mgmt., ServiceNow Knowledge articles)
4. Controls, Compliance & Risk Management
- Ensure that invoices and queries are processed in line with internal control frameworks, including segregation of duties, system-based controls, company policies and legal requirements
- Post correction journal entries, initiate reversal requests when appropriate, ensure all transaction-level posting has full traceability for internal and external audits.
5. Problem Solving
- Ensure query resolution for mismatches between PO and invoice data, missing or invalid information, duplicate invoice detection, and supplier disputes.
6. Technology & Systems
- Operate confidently within the RR GBS Finance technology landscape, including SAP ECC, Coupa, ServiceNow, and Ivalua.
- Proficiency in Microsoft office application (Excel, Word, etc) including advanced skills in use of formulas and pivot tables, ability to perform reconciliations and generate accurate reports to support AP processes
- Identify functional issue within the systems and work with functional or technical teams to support processes improvement and bottlenecks resolution.
Qualifications & Experience:
Education :
- Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
Experience :
- 5+ years in finance or shared services/GBS
- Experience with SAP, VIM, Coupa, iValua, Excel, Service Now, invoice processing and reconciliations
- Experience in managing to vendor/stakeholder
- Experience in employee mentoring, performance feedback, development planning, and promoting collaborative knowledge sharing.
Skills & Competencies:
- Technical / Functional Knowledge: Possesses a strong working knowledge of end-to-end Accounts Payable processes and ability to interpret and validate AP documents in the context of company policies
- Problem solving:
- Organisation expertise: Understands the AP function within the broader Source-to-Pay (S2P) and finance organization. Collaborates effectively with cross functional stakeholders (e.g. Procurement and Treasury)
- Accountability:
- Leadership
- Interpersonal skills
Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programs aim to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.
Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive
As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.
Job Category
Finance
